Travelling Advice – COVID-19

Latest Advice for Keychange Participants 

If you have received Keychange support to perform or take part in festival/conference activities overseas, it is important that you familiarise yourself with the latest information available about coronavirus (COVID-19) and how to make informed decisions. The Creative Labs for Keychange 2020 will happen from August. In these unprecedented circumstances it is imperative that you liaise with the Keychange team before you book travel. We have consulted Keychange Partners and put together this page to help.

The latest advice

European Centre for Disease Prevention and Control:

The ECDPC – an agency of the European Union – have the following useful web pages, including up to date advice:

Overview – with links to situation updates for relevant Keychange countries, countermeasures and preparedness, risk assessment and a Q&A

Sources of updated information for each EU/EEA country and the UK

World Health Organization:

Q&A on Corona virus

European Commission

Creative Europe: Consequences for Creative Europe programme and related activities

EACEA: Information for beneficiaries whose activities are impacted by coronavirus

UK Government advice:

The latest Foreign & Commonwealth Office advice on travel in regards to the coronavirus

The latest Foreign & Commonwealth Office advice and information on the specific country you are travelling to

The UK Government has now produced its coronavirus action plan which you can read here. The 28-page document outlines what people can expect across the UK.

Canadian Advice on Travel

Recent advice on travel for Canadian Participants and those travelling to Canada

See relevant Keychange event specific advice below

Bursary conditions

  • If a Keychange event is cancelled due to coronavirus or your festival/conference cancels your appearance due to safety concerns:

You may be eligible for refunds from your flight provider or may be able to make an insurance claim for expenditure so far. Given the number of variables involved, it is not considered appropriate to offer blanket advice to participants but we do recommend checking policies, seeking refunds where possible and liaising with your Keychange Project Manager who can help you to decide suitable next steps for the bursary. We also recommend exploring travel insurance for Keychange events and checking the insurers’ coronavirus policy.

  • If a Keychange event is postponed due to coronavirus:

In the event that a Keychange event announces that it will be postponed, we encourage you to liaise with your Keychange Project Manager regarding availability for the new date. In most cases, we would expect Participants to change their travel plans, and for flight providers to be flexible. Please let us know of any issues and we can consider all scenarios and advise on next steps.

  • If you decide to no longer travel and attend the festival when the event has not been cancelled:

You should think very carefully about deciding no longer to travel and attend the festival if it has not been cancelled. Please liaise with the relevant Festival and with a Keychange Project Manager (see below) before decisions are made. While we are understanding and continue to monitor the situation, costs incurred will be covered only in duly justified cases supported by official advice, so you risk a portion of your Keychange bursary if you cancel without approval of Keychange Partners.

If you need to cancel any flights or accommodation, under any circumstances, please get in touch with the Keychange Project Management team before you cancel, detailing:

  1. What you have to cancel
  2. The current cancelation policy of your booking

Our advice for any participants with a pre-existing condition which means that travelling is less safe is to discuss this directly with our Project Manager who would encourage you to produce a Doctor’s note so we can consider this further.

In any scenarios please do first get in touch with the Keychange Project Management Team as each would be assessed case by case.

Current Event-Specific Information:

Way Out West is unfortunately cancelled. All planned Keychange attendees should be in touch with Mia but please reach out if you have any questions or concerns.

Tallinn Music Week will happen on 26th – 30th August 2020.

Mutek Montreal will happen on 8th – 13th September 2020.

ENEA Spring Break will happen on 10th – 12th September 2020.

Reeperbahn Festival will happen on 16th – 19th September.

Liverpool Sound City will happen on 25th – 27th September 2020.

Iceland Airwaves will happen on 4th – 7th November.


Travel Advice + Funding:

Find detailed information on the latest travel advice to and from our partner countries here.

European Governments – An Overview of Available Grants and Funding (IQ Mag)

PRS for Music Emergency Relief Fund (UK)

PRS Foundation’s Sustaining Creativity Fund (UK)

MusiCares COVID-19 Relief Fund (USA)

GEMA COVID-19 Relief Fund (Germany)

SupportAct – Info for Australian Music Workers (Australia)

Australia Council – Resilience Fund (Australia)

Crew Nation – Global Relief Fund for Live Music Crews (Worldwide)

SACEM plan for Emergency Measures (France)

New Music USA Solidarity Fund (USA)

Ministry of Culture creatives support (Estonia)

Cultural Endowment special support (Estonia)

Information and Resources Lists:

On The Move: Comprehensive Resources/Info List for Arts + Culture (EU)

Music Managers Forum (MMF) – Information for Members (UK)

Worldwide Independent Network (WIN) – COVID-19 Resources for the Independent Music Community

COVID-19 Helpful Links and Resources from FACTOR (Canada)

Resources from SOCAN Magazine (Canada)

Business Support in the Netherlands (Netherlands)

Social assistance for creators and artists from FPK (Poland)

STIM CEO on the current Pandemic (Sweden)

Festival + Venue Support and Networks: (Worldwide)

#FestivalsStandUnited (Worldwide)

The Grassroots Music Venue Crisis Fund (GMVCF) (UK)

European Association of Event Centres #keepyourticket campaign (Germany)

Help For Musicians:

Spotify Covid-19 Relief Fund (Worldwide)

Twitch – Live Streaming For Musicians

Corona Musicians Info (UK)

Self Care + Support:

Creative & Freelance ToolKit for Covid 19 (UK) app created by Remi Harris

Guide To Anxiety Relief & Self Isolation – Music Industry Therapists Collective

Taking Care: Guidance in looking after your mental health in a crisis – PRS Members Fund